PAAM Event Overview

Each event you have created in PAAM has its own ‘Event Overview’ page, this page is broken down into seven main sections:

  1. Stats (statistics)
  2. Event basics (found at the top of the page under the event name)
  3. Groups at this Event
  4. Event Information
  5. Exports for this event
  6. Recruit more members for this event
  7. Contact members working at this event

Statistics

Event Basics

At the top of the page is the basic information about your event:

The ‘Current Numbers’ graph shows you the total number of positions at the end and how many are left to fill (to go).

Directly below the graph you will find the:

If the ‘Event End Date’ has pasted you will also see:

Post Event

The post event page lists all those who worked at the event.

To the right of each staff/volunteer name are links which allow you to:

The right facing arrow at the end of each row allows you to view a mini profile for the member, including any notes that have been added for the volunteer or staff member.

You can also export an Excel spreadsheet of all who worked at the event by clicking the ‘export’ button to the right of the page.

Rate Members

The rate members page lists all those who worked at the event.

Listed to the right of each staff/volunteer name are any previously assigned performance ratings (stars). You can add a new rating or change an existing rating by moving your mouse pointer over the rating area at the right of each row.

Email Members

This option allows you to send a message such as a ‘thank you!’ to all who worked at the event.

Groups at this Event

Event groups allow you to organise your event staff and/or volunteers into teams and shifts.

If you have not yet setup any groups you will see the ‘Create the groups’ button. Clicking this button will take you to a page which will ask for a group name and the total required for that group.

Once you have created your first group if the first group total is less than the total number of staff and/or volunteers for the event you will be prompted to create another group. You can continue creating groups or move onto assigning members by clicking the group name at the bottom of the page. If you have made a mistake you can also edit or delete the group at this stage by clicking the ‘edit’ or ‘delete’ button.

Once you have setup one or more groups for the event your groups will show on the main Event Overview page under the ‘Groups at this Event’ heading.

If you have assigned any members clicking the link ‘view them all in their groups here’ allows you to view all of your assigned staff/volunteers and lists their groups. The listing page also allows you to export all of your staff/volunteers to an Excel file.

Your groups are listed on the ‘Event Overview’ page under the ‘Group’ heading. For each group the total number of staff/volunteers required is shown and how many have been accepted and cancelled. The number of filled positions for the group is also shown by way of a coloured bar – the bar fills as the positions at the event are filled:

To the right of the bar and group figures are two buttons:

Email – allows you to email all members within that group

You can view individual groups and accept new members to the group by clicking the group name.

Accepting members

Once a group has been created you can accept new staff/volunteers to the group by clicking the group name on the ‘Event Overview’ page.

At the top of the group page is the event name and the group name. Beneath this you will find a coloured bar – the bar fills as the positions at the event are filled:

The total number of staff/volunteers required for the group and how many have been accepted is also shown within the bar as numbers.

Beneath the bar you will find three tabs:

The box to the right of the group page allows you to search for staff/volunteers. You can search the group or the entire event. The search options include personal details, location, experience and qualifications.

Event Information

The event information buttons takes you to a page which allows you to add files, notes, maps and images for you staff/volunteers. All those who have been accepted for an event will be able to view the event information.

Exports for this event

Recruit more members

Contact members working